ADMINISTRATIVE SUPPORT ASSISTANT (156 ESB)
This position is located in the Joint Forces Headquarters-State, Logistics Directorate (J-4/G4). The purpose of the position is to provide a variety of administrative support, technical assistance, and participation in the management of an Army National Guard (ARNG) Maintenance and/or Logistics office by applying a good working knowledge of maintenance and/or logistics mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required. (1) Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas. (2) Updates the office's supply sources; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents; (3) Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements, and consolidates material into an annual office budget (4) Serves as the Records Management Coordinator for the organization. (5) Collects maintenance and/or logistics program information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps field office employees to use the various computer systems. (6) Serves as the focal point for all personnel actions in the organization. (7) Accomplishes travel arrangements for the office to include travel and hotel reservations, travel orders, and coordinates visits. (8) Prepares and monitors appointment/delegation letters and other additional appointments for all subordinate activities. (9) Coordinates joint directorate inspections such as NGB, Army IG, and Army Audit Agencies, and other external agencies. (10) Assists in the development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. (11) Work requires general knowledge of the maintenance and/or logistics mission and functions of the office; and understanding of how the office's various administrative services relate to one another and to the office's mission. (12) Contacts are with co-workers and managers in the organization for which services are performed, and staff specialists at higher echelons. (13) Knowledge of OA systems to use several types of software for various work needs. (14) Performs other duties as assigned. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position. Military Grades:
E1 - CW3 GENERAL
Experience:
Your Resume must list some experience in each of these areas:
Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. SPECIALIZED
Experience:
Your Resume must show at least 12 months in each of the following areas:
Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.
Estimated Salary: $20 to $28 per hour based on qualifications.
E1 - CW3 GENERAL
Experience:
Your Resume must list some experience in each of these areas:
Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. SPECIALIZED
Experience:
Your Resume must show at least 12 months in each of the following areas:
Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$47,492 to $61,735 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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